We are seeking an experienced AP/AR Specialist with construction industry experience to support full-cycle accounting operations. This role is responsible for managing high-volume accounts payable and receivable, job-cost support, subcontractor documentation, and customer billing unique to construction environments. The ideal candidate is detail-oriented, deadline-driven, and comfortable working in a project-based, fast-paced setting.

Key Responsibilities

Accounts Payable

• Process high-volume invoices, including 3-way matching (POs, packing slips, invoices).
• Review and route subcontractor and vendor invoices for approval.
• Ensure proper job-cost and cost-code allocations for all AP transactions.
• Collect and maintain subcontractor compliance documents:
  • W-9s
  • Certificates of Insurance (COI)
  • Lien waivers
  • Prevailing wage documentation (if applicable)
• Prepare weekly check runs and electronic payments in accordance with project cash-flow needs.
• Reconcile vendor statements and resolve billing discrepancies.

Accounts Receivable

• Prepare and submit customer invoices, including progress billings, AIA billing, or time & materials invoices when required.
• Apply incoming payments and reconcile customer accounts.
• Maintain AR aging and follow up on outstanding receivables.
• Coordinate with the project management team to ensure billing accuracy and proper backup documentation.

Construction Accounting Support

• Assist with job-cost reporting, budget tracking, and cost-to-complete updates.
• Maintain retention tracking for both AP and AR.
• Support change-order billing and subcontractor change-order processing.
• Provide ongoing accounting support to project managers, superintendents, and field teams.
• Assist with month-end close, including account reconciliations and project-level financials.

Qualifications

• 3-5+ years of AP/AR experience, preferably in construction accounting.
• Strong understanding of job-costing, cost codes, lien waivers, retention, and progress billings.
• Experience with construction accounting software such as:
  • Viewpoint / Vista
  • Sage 100 Contractor / Sage 300 CRE
  • Procore (for billing and documentation)
  • CMiC
• Solid Excel skills (VLOOKUP, pivot tables preferred).
• Strong organization, accuracy, and the ability to manage multiple projects simultaneously.
• Excellent communication skills and ability to work with operations and field personnel.

Preferred Competencies

• Knowledge of AIA billing (G702/G703) forms.
• Familiarity with prevailing wage reporting.
• Experience with subcontractor compliance and risk-management documentation.
• Ability to work in a deadline-driven environment with shifting priorities.